Administrative Support Supervisor (SAIV $17.50/hr)

Duties:

All duties expected of Administrative Support Senior and the following:

  • Serve as backup on all specialized administrative duties
  • Coordinate interdepartmental planning (location scheduling, logistics, menus and food purchases) for student special events
  • Supervise administrative staff
  • Responsible for assigning and tracking Admin Support policy and procedure documentation
  • Responsible for accuracy, clarity and quality of Admin documentation
  • Delegate and oversee special admin projects
  • Supervise Administrative Support staff under the guidance of a Lab Manager
  • Responsible for initial training of new employees and on-going training of current Admin Support staff
  • Recommend and Implement Operational Changes under the supervision of a Lab Manager
  • Supervise Admin Support staff under the direction of a Lab Manager
  • Mentor, guide, teach and work closely with Admin Support staff
  • Responsible for scheduling Admin Support staff to ensure all desk hours are covered including last minute gaps and shift trades
  • Compile agenda and schedule bi-weekly Admin Support meetings
  • Perform informal Admin Support staff evaluations under the direction of LM and participate in formal evaluations
  • Sit in on and/or participate in interviewing prospective Admin Support students
  • Participate in the organization of and attend bi-weekly student supervisor meetings
  • Be prompt in answering questions outside of Admin Shifts
  • Motivate and ensure cleanliness and organization of the Admin Desk, cabinets, and any office storage.
  • Work Admin desk shifts in addition to Admin Supervisor shifts
  • Create agenda and schedule Biweekly Admin Support group meetings. Schedule periodic 1-on-1 Admin meetings
  • Determine quarterly reassignment of Admin lead and back-up tasks with LM

Requirements:

  • Have performed (satisfactorily) at the Junior level for a minimum of two quarters
  • Strong leadership skills and the ability to establish good working relationships
  • Thorough understanding of all specialized administrative duties
  • Must have demonstrated experience establishing priorities and meeting strict project deadlines
  • Must be able to work under pressure